OA Performance Management

  1. Overview and requirements
  2. Performance evaluation reminders
  3. Performance improvement and corrective discipline
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Overview and requirements

Annual performance evaluations are important for officers of administration (OAs) because they foster engagement, support fair compensation and merit decisions, strengthen the OA's ongoing relationship with their supervisor, and help align individual work with unit and institutional goals.

Process

  • Every OA needs to have a performance review annually by July 31.
  • Use either the structured approach or the narrative approach form. Connect with ELR if you would like to make changes to the UO forms.
  • The supervisor and the OA need to sign the review and keep it in the OA's unit personnel file.
  • The unit needs to enter the review in Banner for the university's records.

 

Forms

OA Performance Review Process

All Forms

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Performance evaluation reminders

  • Clearly identify the dates of the review period (i.e. the time since the last evaluation) on the form. The review should cover only these dates.
  • Supervisors, make sure your unit staff know that you have completed the reviews so they can record thereview in Banner.
  • There should be no connection between the evaluation and protected activities such as ADA accommodation, protected medical leave, filed grievances, etc.
  • Supervisors may use third-party feedback after reviewing the requirements. Use the third-party input and waiver of access forms.
  • The structured approach numeric ratings need to match any narrative. For example, don’t give a low rating but indicate that the employee is doing well in that area.
  • Performance evaluation feedback should not be a surprise to the OA. Make sure you are engaging in effective performance management throughout the year.
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Performance improvement and corrective discipline

Please reach out to Employee and Labor Relations at uoelr@uoregon.edu before undertaking formal performance improvement measures (such as a performance improvement plan) or corrective discipline with an OA. 

 

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